7 Key Benefits of Component Content Management System that you Simply Cannot Ignore!
What is a component content management system (CCMS)?
A component content management system is a content management system that manages content at a granular level rather than at the document level. By building a CCSM, you are able to track not only versions of topics and graphics but relationships among topics, graphics, maps, publications, and deliverables. Be it eBooks, whitepapers, emailers or website content, A CCMS helps your content team to promote content reuse, automate redundant tasks, expand productivity, and improve team collaboration.
Here are 7 key benefits of CCMS:
- Content repository
Finding the right piece of content when your content assets are scattered all over the network can be a real pain. Content managers who deal with huge amounts of content on a daily basis can understand the difficulty of working with a solution that doesn’t allow proper allocation of content material. A CCMS allows you to keep content stored in one convenient location and consolidate multiple copies and versions into one piece of reusable content. This way you don’t waste time and resources in swimming through an ocean of content to find the right piece of content. All your content will be easily accessible for creating new publications quickly. All of the content in a CCMS can be easily searched and retrieved.
Multiple copies floating in your system can baffle you! Content writers on a regular basis need to edit multiple copies of the same content. When these multiple copies need edited it takes a lot of time to find and edit each piece of content separately. With a CCMS, you only need to store a piece of content once. That piece of content can be used in multiple publications at the same time. That one piece of content only needs to be edited one time, in one location, and it will be updated in all of those multiple publications leaving you with only accurate content.
- Manage projects and productivity
Effective content writing is important but managing all projects, tasks and workforce is equally significant and can be extremely challenging. A CCMS helps you understand who is burdened with how much work so that you as a manager can easily distribute work in your content team to continue the project flow.
- Keep A Trail Of Changes Made To Content
Many a time there may arise a situation when you would need to look back at the original documents or track the changes you made to a certain piece of emailer. A CCMS can come to the rescue. The tool keeps an automated track sheet of all the changes done to a piece of content, who made the changes, and when those changes were made. Versioning allows you to revert back to an older version of a piece of content that you may need for various reasons, eliminating clutter by having old versions just sitting around.
- Easy access for remote talent
You may have content writers spread across the globe. Managing them, keeping a track of freelancers and more importantly sharing content on one single platform is crucial. A CCMS allows remote, and/ or in-house employees to access the same content. The content is stored, edited, and reused in the same place making it convenient for your team to create and share content to keep your processes and projects flowing.
- Keep Translations Costs Down
You may frequently need to translate a number of documents to a various languages. This can cost you a lot of money and valuable manpower . With CCMS in place, you can easily use one piece of content that can be simply translated and stored, and then that one piece of content can be used in multiple publications. This saves time, money, and resources when that one piece of content only needs to be created, translated, and edited once, and can be reused over and over again.
- Controlled access & high security
When dealing with humungous amount of content, it is priority one to ensure that all your material is safe and secure and not vulnerable to internal and external threats. CCSM ensures high degree of security wherein only authorized people are allowed access. Credentials come with distributed privileges that only allow that certain users to view, edit, and create the content that is assigned to them. Security threats and unauthorized changes are eliminated, keeping your content safe and secure.
Preethi Vagadia is currently a Senior Business architect with the Service operations practice at a well-known IT Industry in Bangalore. She has worked in several process improvement projects involving multi-national teams for global customers. She has over 8 years of experience in mortgage technology and has successfully executed several projects in logistics management, logistics integration, reverse logistics, campaign management software solution, warranty software and programmatic solutions.